Open Position – Program and Membership Manager

Position: Program and Membership Manager
Job Start Date: May 31, 2021
Work Schedule: 35 hours/week
Print: CIAJ-ICAJ Program and Membership Manager Job Description (PDF) 

Main Functions/Duties:


• Develops strategies to increase CIAJ individual and institutional memberships
• Coordinates and organizes activities to increase memberships
• Implements recruitment strategies for new audiences
• Develops strategic relations with members
• Develops tools to inform our members on programs and projects
• Writes documents, letters, reports, communications to members
• Drafts letters to new appointed judges and other CIAJ’s partners
• Responds to inquiries from members and potential members
• Assists with preparation of surveys
• Ensures accuracy of entrees in the database
• Produces statistical reports every three months


• Plans and attends seminars (online and in person seminars)
• Reports all updates to executive director of CIAJ and planning committees on a weekly/monthly basis
• Search for venues, does site visits, reviews and negotiates hotel contracts
• Plans and oversees all the logistics of the seminars
• Maintains relationships, prepares, and negotiates contracts with suppliers
• Acts as a first point of contact for all the participants, speakers and planning committees attending the seminars
• Organizes and coordinates travel and accommodation arrangements for the speakers and faculty members of the planning committees
• Coordinates, prepares, prints, and distributes all the conference materials to the participants;
• Schedules conference calls for the planning committees of each seminar
• Reviews all final invoices of suppliers and create final budget forms after each seminar
• Maintains and updates CIAJ’s database with registrations, participants information, etc.
• Seeks new sources of funding for CIAJ training programs

Skills Required and Working Conditions: 

• 2–4 years of experience/certification in event planning or similar role
• Bilingual in both written and oral communications
• Superior organizational skills with strong attention to details
• Experience with online platforms and virtual events (Example: Zoom, Teams, etc.)
• Excellent communication skills
• Strategic planning
• Multitasking with focus on organization priorities
• Ability to work under pressure with tight deadlines
• Excellent knowledge of Microsoft Office Outlook, Word, Excel, and PowerPoint
• Strong interpersonal skills
• Ability to work independently and as a team
• Ability for problem solving
• Good stress management
• Dedication to maintaining confidentiality
• Must be available to travel across Canada 4–5 times a year

This position is available on a contractual basis with possibility of renewal.

Please send your CV before April 30, 2021 at