Working at CIAJ

Purpose

The Conference & Program Planner is responsible for organizing educational and other events including conferences, seminars, symposiums, webinars, etc. – in person and online.

Responsibilities

• Establish venue criteria and conduct RFPs, followed by negotiation and site selection
• Negotiate with vendors and other partners and proceed with contracts
• Develop, manage and maintain event budgets. Manage financial risk
• Plan and execute event components including, but not limited to, food and beverage, audiovisual, hotel room reservations, travel arrangements, communications with participants, program materials, registration reconciliation, room block management
• Engage as the main contact for all the participants, speakers and planning committees
• Provide the Communications team with information to publish on materials and the website
• Collaborate with colleagues in building participants’ materials and forms
• Coordinate, prepare, print, and distribute all conference materials to the participants
• Create registration forms
• Schedule and take part in planning committee conference calls
• Conduct dry runs and tests technology and content with contributors and suppliers
• Ensure an optimal and safe experience, and a seamless flow at the site of the event
• Manage the administration of expenses, including travel itineraries, expense accounts, etc.
• Actively support the maintenance of the database in relation with audiences and registration
• Prepare shipments and manage supplies before, at the site and after the event

Skills, competencies and prerequisites

• Strong organizational skills and ability to prioritize
• Thorough planning abilities and fine attention to detail
• Resourceful and confident in handling multiple projects simultaneously
• Analysis and problem-solving skills
• Fluent in MSOffice 365 applications (Word, Excel, Outlook, etc.);
• Comfortable with online platforms and virtual events (Zoom, Teams, etc.)
• Effective communicator in French and English, both verbally and in writing
• Engaging with colleagues and stakeholders, a team player
• Tactful and diplomatic
• Available and flexible to work outside business hours and travel on business
• 2 to 4 relevant years’ experience in the field
• Bachelor’s degree or combination of related certifications in support of the role.

Conditions of employment

• Permanent position – 35 h/week
• Salary: Competitive. To be discussed
• Schedule: 8:30 a.m. to 4:30 p.m., Monday to Friday
• Workplace: Hybrid – in person in Montréal and remote.
• Benefits: Group Insurance, RRSP plan, generous time off and paid vacation, summer schedule, humansized team, environment that fosters communication, creativity, flexibility and life-work balance.

About CIAJ

Imagine a space where concrete solutions emerge to address the complex challenges of our Canadian justice system. This is what the Canadian Institute for the Administration of Justice (CIAJ) is all about.

Founded in 1974, CIAJ’s mission is to promote excellence in justice through knowledge, learning and the exchange of ideas.

CIAJ acts as a conduit for change. As a non-profit and independent organization, we bring together individuals and institutions from diverse expertise—judges, lawyers, academics, policymakers, as well as social workers, law enforcement, and engaged citizens— to improve the administration of justice across Canada. Our multidisciplinary approach enables us to break down silos and mobilize diverse perspectives across a wide range of sectors, tackling fundamental issues in depth. Together, we develop concrete solutions tailored to the real needs of Canadians.

We are much more than event organizers: we are a driving force for change. At CIAJ, we build bridges where none existed before, ensuring that the justice system reflects the complexity, diversity, and aspirations of our society.

TO APPLY

Please submit your application by email to Lise Bujold by March 2, 2025, 5 p.m. EST at lise.bujold@ciaj-icaj.ca.

The application must include a resume and a cover letter of two (2) pages maximum.

Thank you for submitting your application. All applications will be treated confidentially. Only candidates selected for an interview will be notified.

Download the job offer in PDF

APPLY

Purpose

Under the supervision of the CIAJ’s Executive Director and oversight from the NAC Administrative Committee, you contribute to the development and implementation of strategic and operational plans. You also help NAC achieve its annual objectives, while contributing to its development. In collaboration with the Steering Committee and the NAC committees, you are responsible for the coordination and supervision of activities and operations. You possess an excellent knowledge of how to work with volunteers and manage operations in a not-for-profit environment. A critical thinker, you demonstrate Leadership in problem-solving and contribute to the growth of the NAC.

Responsibilities

• Work collaboratively with the Steering Committee to grow relationships between the Action Committee members and the Access to Justice community.
• Contribute to the Action Committee’s financial viability and sustainability, including identifying funding opportunities that align with the NAC strategic goals.
• >Foster relationships with funder representatives and support the implementation of the NAC grant commitments.
• Participate in developing, implementing and executing long-term strategies for the NAC.
• Develop and produce annual reporting mechanisms for the strategic plan activities.
• Maintain the NAC’s website and lead the implementation of its internal and external communications strategies.

Skills and competencies

• Bachelor’s degree in law, administration, management.
• Five years experience in a similar role.
• High level of organization, priority management, and attention to detail.
• Impeccable writing skills in both official languages.
• Knowledge of the justice sector and community, systemic issues, and social landscape.
• Current with the developments in NAC’s area of competencies
• Fluency in MS Office suite with expert-level use of Word.
• Strategic thinking and creativity.

We offer a:

• Dynamic, respectful, and human-sized environment
• Trust-based and collaborative culture
• 35-hour work week, hybrid model
• Schedule: 8:30 a.m. to 4:30 p.m., Monday to Friday
• Time off beyond the legal statutory holidays
• Paid time off during the year-end holidays
• Summer schedule
• Competitive remuneration
• Flexibility towards self-management and work-life balance

About the National Action Committee

The National Action Committee has served since 2013 as a national leader, catalyst, and convening voice to advance access to justice across Canada, together with provincial/territorial access to justice organizations. Members recognize the vital role that access to justice plays in the wellbeing of people across Canada, the barriers to accessing justice in our country, and the value of a national voice in delivering those messages and facilitating advocacy for new approaches.

Through Annual Summits, regional colloquia, annual tracking of progress across jurisdictions, and other activities geared toward national engagement, the National Action Committee members have shared innovative initiatives, lessons learned, and research findings to collectively support more equitable, accessible, and people-focused justice.

NAC’s 2023 Annual Summit marked the 10^th anniversary of its Roadmap for Change report, which set out NAC’s goals for advancing access to justice in Canada. NAC is a catalyst for national engagement, in support of the work of its members and the broader access to justice community.

TO APPLY

Please submit your application by email to Christine O’Doherty by February 24, 2025, 5 p.m. EST at christine.odoherty@ciaj-icaj.ca.

The application must include a resume and a cover letter of two (2) pages maximum.

Thank you for submitting your application. All applications will be treated confidentially. Only candidates selected for an interview will be notified.

Download the job offer in PDF

APPLY